Administrative Assistant

Job Summary:

The Administrative Assistant supports the Executive Director and Board of Directors in all administrative functions required for effective implementation in carrying out a coordinated economic development program.

Duties Performed:

  • Assists the Executive Director with all day-to-day operations of the corporation; performs clerical/secretarial functions;

  • Provides opportunities to exercise independent discretion and judgment;

  • Schedules appointments for the Executive Director, researches information and compiles data, develops reports and completes special projects; drafts financial, statistical, narrative and other reports as requested;

  • Maintains organizational files and other records; prepares claims and accounts payable statements;

  • Produces materials necessary to conduct regular board meetings, such as prepare monthly board reports, monthly board minutes as well as annual meeting information;

  • Act as recording secretary at Noble County EDC board meetings;

  • Communicate with industries and governmental personnel county wide including commissioners, council members and mayor’s;

  • Work with confidential information on a daily basis;

  • Maintain the company website adding and updating new sites and buildings;

  • Develop project templates, respond to requests for information for on-going leads;

  • Schedule meetings, set up events which include catering, speakers and coordinate travel

  • Run company payroll, reconcile bank statements and prepare all monthly financials reports;

  • Completes other tasks as assigned by the Executive Director

Essential Functions:

  • Uses standard software programs in one or more of the following applications:  Microsoft Office, Eel, Word, Adobe and QuickBooks,

  • Communicates with people inside and outside the Corporation to exchange information and/or provide customer service.

  • Compiles data and performs mathematical calculations and basic accounting functions as preparing reports and accounting entries or balancing accounts.

Supervision:

Must be able to work independently and as directed by the Executive Director.

 

Working Conditions:

Indoor,  general office environment, climate controlled office.  Noise level is moderate and includes sound of normal office equipment.  No known environmental hazards are encountered in normal performance of job duties.

 

Physical Demands:

Sometimes requires sitting and/or standing for extended periods of time.  May be required to lift up to 30 lbs. such as files, cases of photocopy paper, etc.

 

Educational Requirements:

High school Diploma or GED, two-year degree preferred.

 

Special Skills:

  • Must be professional and courteous at all times

  • Must be able to handle and prioritize many tasks simultaneously

  • Must possess excellent typing skills

  • Must effectively utilize time and show self-confidence

  • Must possess full knowledge of computer use

  • Must possess full knowledge of Microsoft Word, Excel, Outlook; and Intuit QuickBooks

  • Must work well with others and without direct supervision

  • Must have valid driver’s license

  • Must be bondable

  • Must possess high degree of confidentiality.

  • Must maintain and grow professional knowledge by attending seminars and classes, thus allowing for enhanced job performance, as directed by the Executive Director

Other:

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility.  It should not be considered an all-inclusive listing of work requirements. The Administrative Assistant may perform other duties as assigned, including work in other functional areas to cover absences or provide relief, to equalize peak work periods or otherwise to balance the workload.

Please send resume to:  rsherck@noblecountyedc.com