Administrative & Office Assistant
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Administrative & Office Assistant
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Freedom Academy – Administrative & Office Assistant
Location: Kendallville, Indiana (On-Site)
Status: Full-Time, Non-Exempt (Hourly)
Pay Range: $19-$21/hour
Reports To: Organizational Performance Administrator
ABOUT FREEDOM ACADEMY
Freedom Academy is a private nonprofit workforce training and certification organization founded by Chester E. Dekko in 1991. Our mission is to enhance the quality of life for those who are willing to enrich their education. We serve individuals and employers across 12 northeastern Indiana counties, delivering high-quality, affordable workforce development training that helps people and communities thrive.
POSITION OVERVIEW
The Administrative & Office Assistant provides operational, invoicing, accounting, and administrative support across the organization to ensure efficient systems and smooth day-to-day operations. This position supports the Executive Director, Program Administrator, and Organizational Performance Administrator and all core functional areas through strong coordination, accuracy, and communication.
KEY RESPONSIBILITIES
•Administrative Operations: Manage Office Supplies purchasing, Meeting scheduling, physical and digital recordkeeping, and general office logistics.
•Invoicing and Payment Processing: Prepare, process, and track invoices, payments, and purchase requests; ensure timely and accurate entry into financial systems (QBO or equivalent).
•Facilities and Vendor Management: Coordinate with vendors, maintain contracts and insurance documentation, and oversee workspace safety and functionality.
•Office Systems & Supplies: Maintain office supply inventory, technology assets, and document control systems; liaise with IT vendors as needed.
•Data Entry and Document Management: Enter and maintain accurate student, vendor, and program data in organizational databases (CRM, LMS, or similar).
•Event Logistics and Marketing Coordination: Assist with scheduling, logistics, and setup for training events, community outreach, and promotional activities.
•Administrative Assistance: Provide scheduling, communications, and administrative support; prepare meeting materials and take minutes when requested.
•Organizational Performance: Support HR documentation, benefits coordination, and compliance tracking.
•Program Support: Assist with data collection, reporting, and administrative follow-up (including certifications, invoices, and student tracking).
PERFORMANCE EXPECTATIONS
•Accuracy and timeliness of invoicing, payments, and data entry
•Quality and organization of administrative systems and records
•Responsiveness and reliability of cross-team support
•Compliance with HR, vendor, and financial documentation requirements
•Positive feedback from supervisors and colleagues
QUALIFICATIONS
•Education: Associate degree or equivalent experience in business administration, office management, or related field.
•Experience: Minimum 2 years of administrative or bookkeeping experience preferred.
•Skills:
-Strong organizational, interpersonal, and communication skills
-Preferred proficiency in Microsoft Office Suite and accounting/CRM platforms (e.g., QuickBooks Online, Monday.com)
-Accuracy and attention to detail in financial and data tasks
-Ability to manage multiple priorities in a fast-paced, mission-driven environment
SCHEDULE
Full-time, Monday through Friday, generally 8:00 a.m. – 5:00 p.m. with occasional flexibility for special events.
COMPENSATION & BENEFITS
•Pay: $19-$21 40/hour, full-time, non-exempt
•Holidays & Paid Time Off: 10 paid holidays annually; Up to 20 paid vacation days (based on years of service); 24 hours paid personal/family time
•Retirement: 403(b) plan with 2.5% employee match plus 5% annual employer contribution after one year
•Insurance: Employer-paid medical, life, and AD&D insurance with optional dependent coverage
•Education Benefits: Up to $20,000 lifetime reimbursement for approved courses or degree programs
•Wellness & Family Benefits: Up to $250 annual wellness reimbursement
-$50/month cell phone reimbursement
-$1,000 per child annual Oak Farm Montessori tuition reimbursement
How to apply:
Please fill out an application by clicking the link below:
Interested candidates should submit their resume and cover letter to: ktrick@freedomacademy.net